Welcome | Module 1 | Module 2 | Module 3 | Assignment 1
Module 3 Part 1 Developing Your StyleWe are not in the business of teaching you English grammar here. If you feel your grammar is weak then there are several good books which we recommended in Module 2. If you have doubts about your spelling and punctuation then look at the Handbook on the subject. However, there are a few points about which we would like to remind you before we go any further. If you already feel confident of your writing ability, then skim through them quickly. On the other hand, if you are not so confident then study these points carefully in conjunction with one of the books we recommend. The first point is that you must try to write grammatically. You may think that such advice is old fashioned and certainly some of the more pedantic rules can be ignored. Nowadays we do see sentences beginning with 'and'; we do come across split infinitives; we do see sentences that end in prepositions. These things are acceptable if they help to make your work flow more smoothly or make your meaning clearer. But, don't use them simply through carelessness. Let us return, for a moment, to the split infinitive. This is when 'to' is separated from the infinitive by an adverb: I used to continually talk about my writing, instead of, Notice how in the first sentence to talk (the infinitive) has been split by the insertion of the adverb (continually). This is why we call it a 'split infinitive'. Avoid this if you can but if it would lead to ambiguity or stilted writing then go ahead and use it. Good (and by this we mean clear) writing is still essential if you hope to develop an acceptable style. Briefly, the main points to bear in mind are as follows.
Remember, if you write grammatically your meaning should be clear and it's the five Cs – correctness, conciseness, clarity, coherence and completeness – that we will be looking at first in our section on style. StyleNow we come on to a topic which we are sure will interest most of you – style. Your style is the manner in which you express your ideas. That is the words you use and the order in which you use them. Your aim should always be for clarity. Your style should be as attractive and as easy to read as you can make it. When we say attractive, we mean that at least it should be attractive to you and sound good when you read it yourself. If you don't like your style, then it is most unlikely that anybody else will either. But, remember this all your writing life, whatever style you develop it should be unique to you. You can learn a lot by studying the style of other writers. Even so, do not attempt to write exactly like them. It would be, at best, a second-rate imitation. Your style must develop naturally from within yourself. It is unlikely that you will have a perfect, natural style from the start. It has to be worked at and honed until you produce attractive prose. It takes time to develop your style. The more you practise and write, the more confident and better you will become. Also, we expect your confidence to be boosted by the help you receive from your tutors when doing your assignments. As long ago as the eighteenth century Jonathan Swift, the famous novelist, commented on writing style as follows: Proper words in proper places makes the true definition of a style. We feel that the same is still true today. Our own rule to help you, especially in the writing of non-fiction, is this: remember the 5 Cs – correctness, conciseness, clarity, coherence and completeness. Let us now consider these one at a time.
We are now going to look at a number of ways to achieve a good writing style but as you read on, keep looking back to the 5 Cs – they will help. Sentences and ParagraphsYou must try to vary the length of your sentences, otherwise your writing will be monotonous. If all your sentences are short your work will appear awkward and childish. If all your sentences are long there is a great danger that they will become too complex and difficult to understand. A careful mixture of the two is ideal. While on the subject of sentences, let's just take a quick look at word order. The normal word order in English sentences is determined by the basic rule: Subject + predicate This is usually true, but not always. Sentences may contain the same information, but the information may be given in a different order. We can often change word order if we want to change the topic of the sentence or the focus of the reader's attention: Subject + predicate Here, to emphasise the importance of market research, we have put it at the start of the sentence. By experimenting with different methods of arranging word order in sentences, you can improve your style and your ability to create the impact you want. Here are some more examples of word order variation. Each of the alternatives is correct but each has a slightly different emphasis. You would choose the one which best fits the rhythm of your prose. The reference books are, or soon will be, available. It is not easy, in retrospect, to analyse how the mistake happened. In saying this, of course, I am seeking simply to explain how the book was written. Things are not always this simple, however. As we have already seen, the position of a word may either confuse or change the meaning of a phrase or sentence. If you write: I badly need to finish my book everyone will know that you are in a hurry to finish it. But if you write: I need to finish my book badly do you mean that you want a book with an unhappy ending or one with a weak ending? Probably not, but the meaning is far from clear. Adverbs, like 'badly', are often the culprits in this kind of ambiguity; so always read your work through carefully to avoid making gaffs like this. As well as variety in sentence length and construction, also try to vary the length of your paragraphs. For every new idea you should start a new paragraph and each paragraph should contain a topic sentence which expresses its main theme. If you always bear this in mind it should help you to attain the coherence that we mentioned earlier. To give more impact to your information, try to position the main idea at the beginning or at the end of a paragraph. Or, consider using it on its own as a single sentence paragraph. The trend now is away from long, involved sentences and paragraphs but the requirements of different markets vary; so always check and adapt your writing so that it is suitable. You don't find many like this now:
[Charles Dickens – A Tale Of Two Cities] If you do your sums you will find that paragraph consists of a single long sentence, containing 119 words and broken up by 17 commas and a dash! Because of the excellent punctuation it is still easy to read and understand but we certainly don't advocate you should copy it. VerbsYou can often use a verb in either its active form or its passive form but in your work try to use active verbs. This will make your writing more positive and vivid. Passive: This shrub must be planted in well-fertilized, damp soil. Remember, the active form is often shorter and better for the sharper and more direct style that many publications today require. Looking back a little, though, it is possible to use the passive voice to effect when you wish to change the focus of a sentence. Consider the following: Active: The boy rode a huge bay horse. In the first sentence it is the boy that holds our attention, in the second it is the horse. Use Linking Words and Sign PostsAnother way of ensuring that your writing is coherent is to provide sign posts for your reader. Certain words and phrases are useful in making your writing easier to follow. They show the reader in advance which way your argument will develop.
You can use these words to bring in extra arguments:
These words introduce opposing ideas:
There are, of course, many others including:
So you should never lack words to make your writing flow in a smooth and interesting way. One thing you must be careful of, though, is the over-use of some of these words. It can become very boring for your reader if every other sentence starts with however or although. Variety, as well as being the spice of life, also brings out the flavour in good writing! Choose the Right WordTo achieve correctness and clearness in your writing you must be able to choose exactly the right word to express your meaning. Many words in English have the same meanings as others:
The list is endless and you will often find that one word is used in everyday speech while the other sounds rather grander. The words fatherly and paternal demonstrate this point admirably. So first, you must decide what kind of word is suitable for your subject matter. Avoid using obscure words in the hope of impressing the reader. If your readers have to keep consulting a dictionary in order to understand what you have written, they will not be impressed – they will be irritated. So do not use a long, difficult word if there is a more familiar one that conveys the same meaning. Look at the following:
Obviously the words in the list on the right are simpler; so if you are trying to write something that everyone can understand choose these. However, don't go too far the other way and use only words of one syllable. Readers soon find this patronising; so try to strike a happy balance. English is a language with a rich vocabulary and you should take advantage of that fact. Just to complicate matters many words have similar but slightly different meanings or a slight difference in strength. Being aware of this and the different effects you can achieve by the careful choice of words is essential If you look in your dictionary you will see that questioned and interrogated have the same meanings, but consider this:
The first sentence conjures up pictures of an ordinary investigation. The second gives the impression of violence and coercion. Or this:
The former could be any mother leaving her child with a friend whilst shopping. The latter has an air of Victorian melodrama. As you can see, leave simply suggests the action of quitting whereas abandon is much more final and complete in its implications. Your use of the exact word to convey your meaning can make your writing much more precise. Also, different words have different connotations and create different emotional responses in your reader; so they can have a great effect on the tone of your writing. Never think it's a waste of effort to spend time and care on this aspect of your writing. Before you use a word think:
A good test of this is to read your work aloud. The author and playwright, John Cannon, has the following to say about radio stories and it applies equally to anything you write: Whether you read it aloud or someone does it for you the result will be the same. You have changed from writer to listener. Every time a certain word or phrase jangles in your mind or causes you any doubt at all be prepared to change. I'm not saying you should. You alone can make the decision and there are times when an unusual or uncommon word can improve the whole. But consider alternatives. Capital LettersReserve capital letters for proper nouns (Peter, Manchester, France etc) and full or formal titles (Mr, Mrs etc). Don't use them in a general, descriptive context. For example:
Use capitals for days of the week and months of the year. For example, 'Sunday' is the first day of the week. But if you are talking about them in general terms use lower case, 'I always enjoy sundays'. But what about things like brazil nuts and brussel sprouts? Because they are preceded by a proper noun (Brazil and Brussels) you would expect them to have a capital letter. But through usage they are now treated as common nouns and do not take a capital letter. And finally, the letter 'I' referring to 'me'. This must always have a capital letter. Most people will think we're stating the obvious here but a number of students submit work where they have used 'i'. This is still one of the rules that must be followed. NumbersIt is usual to write numbers from one to nine and then use figures for 10 and above. But try to be consistent. The sentence There can be a very wide range of reading skills in children between the ages of nine and 12 looks rather silly. In a situation like this it is probably better to use nine and twelve or 9 and 12. Where numbers are very large and the omission of a '0' would cause a significant difference you might put the number in words after the figures – 10,000 (ten thousand) is very different to 100,000 (one hundred thousand). Finally, we suggest that when you start a sentence with a number you spell it. Forty people attended the party not 40 people attended the party. These are very brief and basic guidelines on capital letters and numbers. What we suggest is that when you are studying a publication before writing for it you make a note of their usage in these areas and then follow this. Things to AvoidVerbosity is the unnecessary use of a large number of words. If you are one of those people who find it extremely difficult to write economically, get your story or article onto paper, verbiage and all. It may drastically exceed the desired length, so mega-editing will be required. This cutting process should have the side effect of teaching you to write with greater economy. Later in the modules we will show you how to revise your work and do summaries to help develop your powers of expression and tighten your style. There are two main areas of padding that need to be brought to your attention – circumlocution and repetition. Let us look first at circumlocution. Although it sounds very technical, according to the dictionary it simply means: the use of many words where few would do. For example:
There are, of course, many others; so be on the look-out for them. Cliché often falls into this category too. Clichés are well-known phrases or sayings that have been grossly over-used. As a result, people become very familiar with them and use them loosely and out of context. This means that eventually they become meaningless. Politicians (and, sadly, journalists) are often guilty of using clichés. You should avoid them in your written work. Here are some examples (and the single words that could easily replace them):
Clichés are very good examples of everyday speech that should not be translated directly into dialogue. Unless, of course, you are trying to make a particular point about a character by the way he speaks – perhaps a politician using empty clichés in his rhetoric. Earlier, we mentioned repetition. The meaning of this is clear and here are just a few examples of the use of two words where one would be sufficient.
What we have shown you above is tautology which simply means saying the same thing twice in different words. For instance: to speak all at once together. It is better to write either: to speak all at once Yet another trap that writers often fall into is that of word repetition. Even the best writers occasionally do it. A word becomes fixed in their mind and it is repeated through several paragraphs, sometimes twice or more in a single sentence. It may be correct each time to use the word in this context but for the sake of readable text try not to repeat the same word too often. Again, this should become obvious in your revision. Look at this: One of the things our ancestors would find amazing about the modern world is our highly developed communications systems. We can communicate with people across the globe and this communication gives a greater understanding of their aspirations and problems. You could re-write it like this: One of the things our ancestors would find amazing about the modern world is our highly developed communications systems. We can be in contact with people across the globe and this sharing of ideas gives a greater understanding of their aspirations and problems. In addition, there is the kind of repetition where a phrase or idea is repeated within the same paragraph or page without the repetition serving any purpose. This may irritate your reader or simply bore him. There are certain times, though, when some repetition may be desirable – when you wish to emphasise an important point perhaps. You must take care how you do this and planning is important to make the technique work well. Look at the final paragraph of Margaret Mitchell's book Gone With The Wind. You'll see she uses tomorrow three times in a very short paragraph – but it works! "I'll think of it all tomorrow, at Tara. I can stand it then. Tomorrow, I'll think of some way to get him back. After all, tomorrow is another day." You can hear the heroine, Scarlett O'Hara, trying to convince herself and feel her determination. Repetition is acceptable if you can use it to such good effect. Slang and ObscenitiesSlang words should generally be avoided in your writing, especially non-fiction. Slang is often used in everyday speech because of poor vocabulary or lazy thinking. However, there are some types of fiction such as period detective stories, novels about urban street life or drug culture where the slang is so well known that readers will expect you to use it. But, be wary of using slang where the meaning is not absolutely clear. Also, slang expressions change very fast and heavy use of them can make your work date rapidly. You only need to think of some of the novels of the twenties to realise how old-fashioned they seem to modern readers. So, our advice is to use it with discretion. Obscenities should, in many ways, be treated in a similar way to slang. Their use is still unacceptable in non-fiction. When it comes to fiction you must decide for yourself how much you need them. The over-use of obscenities is not recommended, especially if you put them in simply to appear modern. Instead, they'll just seem crude. On the other hand, do not leave them out because of a feeling of prudishness. If you genuinely feel that your characters would use such words, or they will create effect, then you must include them. When talking about obscenities, our comments are concerned with the actual obscene words, not the context in which you use them. Nowadays, your descriptions do not have to stop at the bedroom door. So, the explicitness of your sex scenes will depend largely on your own inclinations. But, as many writers have demonstrated, explicit sex does not have to be crude or obscene. In fact, it is usually the more effective for not being so. There are occasions when obscenities can be very effective. A foul expletive coming out of the blue from an unexpected quarter can have quite a startling, funny or shocking effect. One of the best examples is, of course, Eliza Doolittle's, 'Not bloody likely' in Shaw's Pygmalion – an expression which, at the time, was just as shocking as many of the much cruder words used today. |